Introduction
Back office executives provide administrative and managerial support for the sales staff working in the front office of a company. Back office executives do not interact directly with clients but work behind the scenes to ensure the smooth running of the company. They perform key administrative duties as well as research, data analysis, preparing quotations, preparing contracts and accounting functions.
2. Back Office Executive Job Description
We are looking to hire a back office executive to join our team. As a back office executive, you will be reporting to local management and assisting with various administrative duties. This includes data management, project processing, contract
and quotation preparations, data analysis and administrative duties.
To ensure success as a back office executive, you should have extensive experience in office management, the ability to work as part of a team, and the ability to respond quickly to requests from management. Ultimately, a top-class back office
executive works quickly and efficiently to provide reliable support for management and the front office team.
Back Office Executive Responsibilities:
o Assisting and coordinating with the sales team.
o Support sales staff in handling and documenting customer accounts.
o Preparing and issuing quotations in coordination with the Sales Team.
o Preparing contracts in coordination with sales team and management.
o Preparing and issuing customer invoices.
o Monitor customer payments and balance and inform the management and sales team of any delay or discrepancy.
o Assisting our administrative consultants processing company receipts, invoices, and bills.
o Assisting our legal consultants when required.
o Assisting with general office management duty.
o Performing basic admin duties including printing, sending emails, and ordering office supplies.
Back Office Executive Requirements:
o Bachelor’s degree in business administration or similar field.
o Excellent organizational skills.
o Excellent knowledge of computer operating systems and MS Office software.
o Working knowledge of CRM, ODOO and similar digital platforms.
o Ability to work as part of a team.
o High-level written and verbal communication skills (Italian and English).
o Basic knowledge of financial and accounting methods.
Please send CV with photo.